No Time to Personalise 600+ documents?
At PolicyEase we handle policy personalisation from end to end, freeing up your time for day-to-day practice management.
Trusted by GP practices across the UK
WHAT WE DO
We personalise policy templates from the UK's leading GP policy providers — saving your practice managers hours of administration.
SUPPORTED PROVIDERS
Clients must hold an active subscription with a recognised policy provider.
POLICY PERSONALISATION SERVICE
Your Policies Already Exist —
We Get Them Practice Ready!
We don't write new policies — we tailor the documents you already have access to, assigning responsible officers, adding practice details and structuring everything clearly.
Your team always knows who is responsible
Inspectors see a practice that is organised
Managers get hours back to focus on what matters most
We take the work off your desk!
THE TRUE COST OF DIY
Updating Policies
Takes Far More Time
Than You Think
Instead of spending countless hours trying to cross-referencing and updating hundreds of documents, imagine receiving a complete, branded, and perfectly structured policy package - in just 2 weeks.
600+
Documents to personalise per practice
96–120 hrs
Management hours saved with PolicyEase
45/month
Average new updates released each month
£3K–6K
Typical cost savings per practice
Most practices recover the cost in saved time
What CQC inspectors look for
Do you have all the right policies
Are your policies up to date
Last reviewed and how you track changes
Are staff familiar with the policies & changes?
What you have to do
Download the latest document
Personalise all 600+ documents
Assign & update responsible officers
Maintain a version control log
Upload and Tag documents
Ensure everyone is familiar with the policies
Repeat every month
Hours of Admin Every Month.
The Choice is Yours: Hours of Admin or Peace of Mind?
Every month, hundreds of GP practice managers face the same mountain of policy admin.
Here's what that really looks like.
The Alternative
We do all the work for you?
We will use your current providers documents and give back:
A complete and structured policy suite
Personalised & Formatted Documents
Responsible Officer details inserted
Clear review dates
Version control and change tracking
Structured, organised folders
Fixed price, fast turnaround, clear scope
We can even help you embed the policies with your staff
You get your time back!
In 2025 alone, Practice Index released over 546 document updates — an average of approximately 45 updates per month!
For busy Practice Managers, this quickly becomes an unmanageable workload.
Want to see what this is costing you internally?
What starts as ‘we’ll do it in-house’ often turns into months of interruptions, unfinished folders and work pushed into evenings.
With PolicyEase, a medium-sized practice typically achieves £3K–£6K in cost savings and 96–180 management hours — delivering immediate ROI.
The PolicyEase Advantage
We eliminate the policy headache so you can dedicate time to managing the practice, not document compliance.
Save Valuable Time
Free up dozens of hours previously spent on tedious document management.
Our specialists handle the personalisation.
Cut review time by 95%
Expert Organisation
Receive your documents in a carefully structured system that makes finding and accessing policies simple.
No more hunting through disorganised files or outdated systems.
No more disorganised files
Easier Compliance
Our meticulous personalisation ensures your documents maintain the professional standards expected during CQC inspections.
Professional documentation
Affordable Rates
Quality document management at a price that fits your practice budget.
Simple, transparent pricing with no hidden fees or surprise charges.
Less than £0.95 per document
What Our Clients Say
“This has saved me an enormous amount of time.
It’s taken a huge job off my plate and I’d happily use PolicyEase again.”
“Worth every penny for the time it’s saved me.
I just didn’t have the time to do this properly myself.”
— Practice Manager — Birmingham
“It’s the first time our policies feel under control.”
— Practice Manager, Leeds
“I was willing to pay for the service myself.”
— Practice Manager, Greater Manchester
“Straightforward and exactly what we needed.”
— Practice Manager, Bolton
“Clear, professional and the turnaround was quicker than I expected.”
— Practice Manager — London
Frequently Asked Questions
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No. PolicyEase is an independent service and is not affiliated with or endorsed by any policy provider. Practices maintain their own subscriptions with their chosen policy supplier, and PolicyEase supports practices by personalising and organising those documents.
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Personalisation means we update your existing policies with your practice-specific details. This includes items such as your practice name, address, logos, responsible officers, roles, headers, footers and formatting so the documents clearly belong to your practice.
Customisation, on the other hand, involves changing the content of the policy itself to reflect different ways of working, local processes or clinical decisions. This usually requires policy drafting, interpretation and sign-off by the practice.
PolicyEase provides personalisation only. We do not amend policy wording, alter processes or rewrite content, as these decisions must remain with the practice.
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We take your existing generic policies and carefully insert your practice details, branding and specific configurations so the documents fit your needs. We then organise them into a clear, accessible structure.
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We combine a thoughtful, human-centered approach with clear communication and reliable results. It’s not just what we do—it’s how we do it that sets us apart.
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We personalise all types of compliance and policy documents your practice uses, including policies, procedures, protocols, forms, templates and letters.
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To personalise your documents accurately and avoid delays, we’ll need a small set of practice-specific details. These are usually quick and easy to gather.
Once payment has been made, we’ll email you with a clear, specific checklist of exactly what we need from you.
If anything is missing, we’ll let you know. We’ll always work with what you can provide and will confirm timelines once everything is in place.
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No. Policy updates following national or regulatory changes are provided by your policy supplier, such as Practice Index or First Practice Management.
Our role is to personalise and organise the policies you already have access to, ensuring they are correctly branded, formatted and practice-specific once updates are released by your provider. This keeps responsibilities clear and avoids duplication.
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You can reach us anytime via our contact page or email. We aim to respond quickly—usually within one business day.
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Absolutely. We encourage potential clients to book a consultation where we can walk you through examples of finalised policy structures and document quality. Simply contact us below to schedule.
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Our typical turnaround time is around two weeks, depending on the package you’ve chosen and the volume of documents. We’ll confirm timelines with you at the start so you know exactly what to expect.
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Yes. We offer an expedited service for practices that need documents updated urgently. With this option, we can complete personalisation within 48 hours, subject to availability and receipt of all required information.
This is ideal if you’re working to an inspection deadline or need documents refreshed quickly.
Please call us for a quote
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Yes, we can. Bespoke policy writing is offered as a separate service and is handled on a case-by-case basis.
Because bespoke policies are written around your specific processes, risks and ways of working, we’ll need to discuss your requirements before confirming whether this is suitable and providing a tailored quote.
If you’re considering a bespoke policy, please contact us to outline what you need and we’ll advise on the best next steps.
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Yes. Uploading your personalised policies is included in our Professional and Premium packages.
We can upload documents directly into your system, and apply sensible naming and tagging to make them easy to find during day-to-day use or an inspection.
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Yes. PolicyEase works by personalising and organising policies from your existing policy provider, such as Practice Index or First Practice Management.
We don’t supply policies or replace provider subscriptions.
Contact us
Registered Office:
Registered in England & Wales
128 City Road,
London EC1V 2NX
Company No. 14900270
ICO Registration Ref: ZB589703