TRUSTED CQC-ready in 2 weeks. No new policies — just yours, done right.

No time to personalise
600+ documents?

We take the 600+ documents you already have and deliver a complete, structured library in two weeks — responsible officers assigned, provider branding removed, every document organised by topic.

You stay focused on running the practice. Inspectors see a team in control.

Book a 15-min call See packages →
Works with your existing policies
Practice Index Clarity TeamNet First Practice Management
PROVIDER TEMPLATE
Information Governance Policy
PRACTICE-READY
APPROVED
Information Governance Policy
The New Medical Practice · Reviewed Apr 2026
RESPONSIBLE OFFICER
SV
Dr Sara Vaid
Caldicott Guardian
600+
Documents personalised
Across all policy categories
600+
Documents personalised
per practice
45/mo
New policy updates
released by providers
96–120 hrs
Management time saved
per practice, per cycle
2 weeks
Typical delivery time
from briefing to handover
What We Work With

Your policies already exist — We get them practice ready.

PolicyEase doesn't sell policy content. We work with the documents your practice already receives from the UK's two most trusted GP policy providers — saving your Practice Manager hours of administration.

01Provider

Practice
Index

UK GP Practices 600+ documents ~45 updates / month

We personalise your complete Practice Index library — your practice name, responsible officers, review dates, and branding applied to every document. Delivered back into your Practice Index Hub, organised by topic, and ready for inspection at any time.

&
02Provider

First Practice
Management

UK GP Practices Full policy suite Quarterly refresh

We personalise your FPM document set with the same rigour — every practice detail applied, officers assigned, structured by topic and uploaded to Clarity TeamNet, or wherever your team accesses them. Same result, different library.

i An active subscription with either provider is required. We never resell or redistribute their content.
Not using either of these? Talk to us →
THE TRUE COST OF DIY

Updating policies takes more time than you think.

Here’s what most practice managers are doing in the background.

STEP 01
Personalise 600+ documents, one by one
Branding stripped, practice details inserted, formatting fixed. For every single document. There is no shortcut.
STEP 02
Download the latest from your provider
Every month, 45+ new releases land. Practice Index alone shipped around 546 updates last year.
STEP 03
Assign responsible officers throughout
Caldicott Guardian, Safeguarding Lead, IG Lead — every policy needs the right named individual, and it changes.
STEP 04
Maintain a version control log
Inspectors will ask exactly what changed and when. You need a clear paper trail. “We updated them” won’t cut it.
STEP 05
Upload, tag and organise by topic
Into Practice Index Hub or Clarity TeamNet, properly grouped, correctly tagged, findable under inspection pressure.
STEP 06
Brief the team. Repeat next month.
Staff need to know what changed. And before you finish, the next release cycle has already started.

Instead of spending countless hours cross-referencing and updating hundreds of documents, imagine receiving a complete, branded and perfectly structured policy package in just 2 weeks.

Try our ROI calculator →
CQC INSPECTION

Four questions at every inspection. We make sure you're ready for all of them!

CQC inspectors follow the same evidence trail every time. We've worked with practice managers who've been through it. The conversation always lands on the same four things — and we make sure you've got a solid answer to every one.

Book a short call →
1
Do you have all the right policies?
Full 600+ library, mapped to your provider's catalogue. Nothing missing, nothing generic.
2
Are your policies up to date?
Monthly review log. Every provider release reviewed and logged within 30 days.
3
When were they last reviewed — and how do you track changes?
Per-document version control. RAG-rated monthly summary you can hand an inspector on the spot.
4
Are staff actually familiar with the policies?
Engagement programme and training needs analysis included at Level 3 — documented evidence, not just good intentions.
ROI CALCULATOR

See what Policy Admin is costing your practice.

Most practices are surprised by what they find. Run the numbers.

Documents to personalise
600
Minutes per document
15 min
Annual salary of person doing the work
£40,000
You do it in-house
DIY
Total documents 600
Hours to complete 150 hrs
One morning a week, that's still 9.9 months
On-costs (NI, pension 30%) included
TOTAL STAFF COST £4,333
VS
PolicyEase does it
DONE
Your time on the project ~2 hrs
Level 1 fixed price £665
Delivery time 2 weeks
Hidden fees None
YOU SAVE
plus 148 hrs back for running the practice
£3,668
See our packages→

Calculations include 30% employer on-costs. Based on a 37.5-hour working week.

PRICING

Clear packages. Fixed price.

LEVEL 1
Policy Refresh
£665 one-off
Full library personalised and delivered in 2 weeks
Buy now →
WHAT'S INCLUDED
  • Core personalisation & setup
  • Full 600+ documents updated
  • Responsible officer details inserted
  • Practice details personalised throughout
  • Provider branding removed
  • Formatting tidy-up applied
  • Review dates and footer updated
  • Documents grouped & delivered by topic
  • Master document list included
  • GDPR-compliant handling
MOST POPULAR
LEVEL 2
Governance & Assurance
£725 / year
£55/mo on a 2-year contract
Talk to us →
WHAT'S INCLUDED
  • Everything in Level 1, plus:
  • Ongoing monitoring & governance
  • Documents uploaded to your platform
  • Full annual library refresh
  • Monthly review of provider releases
  • RAG-rated monthly summary report
  • Essential changes flagged for action
  • Structured review log — ready for inspection
LEVEL 3
Infrastructure & Embedding
Custom
For multi-site practices and PCNs
Request a quote →
WHAT'S INCLUDED
  • Everything in Level 2, plus:
  • Staff-friendly policy summaries
  • Policy rollout and embedding support
  • Staff engagement programme
  • Training needs analysis report
  • Post-engagement feedback loop
  • Multi-site coordination

Clients must hold an active subscription with a recognised UK policy provider. · All prices exclude VAT.

The Choice Is Yours – PolicyEase
The Choice Is Yours

Hours of Admin or
Peace of Mind?

Every month, hundreds of GP practice managers face the same mountain of policy admin. Here's what that really looks like.

Doing it yourself

DIY
  • ✗ Hours of manual document updates
  • ✗ Inconsistent officer assignments
  • ✗ No clear version control trail
  • ✗ Disorganised, hard-to-find folders
  • ✗ Work pushed into evenings
  • ✗ Never quite inspection-ready

The Alternative — PolicyEase

DONE FOR YOU
  • A complete and structured policy suite
  • Personalised & formatted documents
  • Responsible officer details inserted throughout
  • Clear review dates and version control
  • We can even help you embed policies with your staff
You get your time back! →

In 2025 alone, Practice Index released over 546 document updates — an average of approximately 45 updates per month. For busy Practice Managers, this quickly becomes an unmanageable workload.

The PolicyEase Advantage
The PolicyEase Advantage

We eliminate the policy headache so you can dedicate time to managing the practice, not document compliance.

Save Valuable Time

Free up dozens of hours previously spent on tedious document management. Our specialists handle the personalisation.

Cut review time by 95%

Expert Organisation

Receive your documents in a carefully structured system that makes finding and accessing policies simple. No more hunting through disorganised files.

No more disorganised files

Easier Compliance

Our meticulous personalisation ensures your documents maintain the professional standards expected during CQC inspections.

Professional documentation

Affordable Rates

Quality document management at a price that fits your practice budget. Simple, transparent pricing with no hidden fees or surprise charges.

Less than £0.95 per document
FAQs – PolicyEase
FAQs

Answers to your common questions.

Can't find your answer? Email us directly →

Typically via a temporary admin login you set up and can revoke at any time, or from a document export you provide. We never retain login credentials beyond the active project. We can advise on the simplest secure approach for your specific provider before you commit to anything.
An active subscription with a recognised UK GP policy provider, access to your document library, a list of your responsible officers and their roles, and 30 minutes for a briefing call. That is everything we need to get started.
If officer changes happen during a two-week Level 1 project, we update them before final delivery. At Level 2, officer changes are part of the ongoing management cycle — just let us know and we will update the relevant documents.
Level 1 is a one-off delivery. After that, most practices either manage new provider releases themselves, or move to Level 2 for ongoing cover. We will advise you on the call which approach makes most sense — there is no obligation to continue.
No — we are fully independent. We work with documents you already license from Practice Index, First Practice Management, Clarity TeamNet, and others. We do not sell policies, receive referral fees, or have any commercial relationship with any provider.
Personalisation means inserting your practice details, responsible officers, review dates, and branding into an existing template. Customisation means rewriting the policy content itself — that is outside our scope. If you need a bespoke policy authored from scratch, we can point you in the right direction.
Yes. You must hold an active subscription with a recognised UK GP policy provider. We personalise what they supply — we do not license or resell their content. If you are currently without a provider but considering one, we are happy to advise on what to look for.
You give us access to your provider library and join a short briefing call (usually 30 minutes). We strip provider branding, insert your practice details and responsible officers, fix formatting, set review dates, and group documents by topic. Two weeks later, you receive the complete pack — reviewed by you and ready to use.
All 600+ standard practice documents — clinical, governance, HR, IT, information governance, safeguarding, and premises. If it is in your provider library, we can personalise it.
Yes. We offer a 5–7 working day expedited service at a surcharge. Useful if you have an inspection date already confirmed — contact us to discuss.
Yes. We send a redacted, real sample within 2 working days of your request — so you can see exactly what you are buying before you sign anything. Use the contact form to request one.
Yes — included from Level 2. We upload directly to Practice Index Hub or Clarity TeamNet, properly tagged and organised by topic. Level 1 delivers a ready-to-upload file bundle.
At Level 2, we monitor monthly provider releases and flag essential changes in a RAG-rated summary. At Level 3, we also support staff engagement and help embed changes across your team.
Yes, we can create a bespoke policy.
WHAT CLIENTS SAY

"I was willing to pay for the service out of my own pocket. That says it all.”

— Practice Manager, Greater Manchester

"This has saved me an enormous amount of time. It's taken a huge job off my plate and I'd happily use PolicyEase again."

— Practice Manager, Birmingham

"Worth every penny for the time it's saved me. I just didn't have the time to do this properly myself."

— Practice Manager, Leeds

"Straightforward and exactly what we needed. No fuss."

— Practice Manager, Bolton

"Clear, professional, and the turnaround was quicker than I expected."

— Practice Manager, London

"It's the first time our policies have felt under control. Genuinely."

— Business Manager, Greater Manchester
Book a Call – PolicyEase
Book a Call

Ready to get your time back?

Tell us your provider, practice size, and inspection timeline. We'll confirm which package fits and give you a price on the call.

Book a Call → Email us instead