TRUSTED CQC-ready in 2 weeks. No new policies — just yours, done right.

Your policies, inspection-ready
in two weeks.

We take the 600+ documents you already have and deliver a complete, structured library in two weeks — responsible officers assigned, provider branding removed, every document organised by topic.

You stay focused on running the practice. Inspectors see a team in control.

Book a 15-min call See packages →
Works with your existing policies
Practice Index Clarity TeamNet First Practice Management
PROVIDER TEMPLATE
Information Governance Policy
PRACTICE-READY
APPROVED
Information Governance Policy
The New Medical Practice · Reviewed Apr 2026
RESPONSIBLE OFFICER
SV
Dr Sara Vaid
Caldicott Guardian
600+
Documents personalised
Across all policy categories
600+
Documents personalised
per practice
45/mo Updates
New policy updates
released by providers
96–120 hrs
Management time saved
per practice, per cycle
2 weeks
Typical delivery time
from briefing to handover
What We Work With

Built around the policy library you
already pay for.

PolicyEase doesn't sell policy content. We work with the documents your practice already receives from the UK's two most trusted GP policy providers — making your existing subscription work harder, not adding another one.

01Provider

Practice
Index

UK GP Practices 600+ documents ~45 updates / month

We personalise your complete Practice Index library — your practice name, responsible officers, review dates, and branding applied to every document. Delivered back into your Practice Index Hub, organised by topic, and ready for inspection at any time.

&
02Provider

First Practice
Management

UK GP Practices Full policy suite Quarterly refresh

We personalise your FPM document set with the same rigour — every practice detail applied, officers assigned, structured by topic and uploaded to Clarity TeamNet (or wherever your team accesses them). Same result, different library.

i An active subscription with either provider is required. We never resell or redistribute their content.
Not using either of these? Talk to us →
THE HIDDEN TIME TAX

Six steps. Six hundred documents. Here's where your Fridays go.

Here's what most practice managers are quietly absorbing into their days.

STEP 01
Personalise 600+ documents, one by one
Branding stripped, practice details inserted, formatting fixed. For every single document. There is no shortcut.
STEP 02
Download the latest from your provider
Every month, 45+ new releases land. Practice Index alone shipped around 546 updates last year.
STEP 03
Assign responsible officers throughout
Caldicott Guardian, Safeguarding Lead, IG Lead — every policy needs the right named individual, and it changes.
STEP 04
Maintain a version control log
Inspectors will ask exactly what changed and when. You need a clear paper trail. "We updated them" won't cut it.
STEP 05
Upload, tag and organise by topic
Into Practice Index Hub or Clarity TeamNet, properly grouped, correctly tagged, findable under inspection pressure.
STEP 06
Brief the team. Repeat next month.
Staff need to know what changed. And before you finish — the next release cycle has already started.
CQC INSPECTION

Four questions. Every inspection. We make sure you're ready for all of them!

CQC inspectors follow the same evidence trail every time. We've worked with practice managers who've been through it. The conversation always lands on the same four things — and we make sure you've got a solid answer to every one.

Book a short call →
1
Do you have all the right policies?
Full 600+ library, mapped to your provider's catalogue. Nothing missing, nothing generic.
2
Are your policies up to date?
Monthly review log. Every provider release reviewed and logged within 30 days.
3
When were they last reviewed — and how do you track changes?
Per-document version control. RAG-rated monthly summary you can hand an inspector on the spot.
4
Are staff actually familiar with the policies?
Engagement programme and training needs analysis included at Level 3 — documented evidence, not just good intentions.
ROI CALCULATOR

See what Policy Admin is costing your practice.

Most practices are surprised by what they find. Run the numbers.

Documents to personalise
600
Minutes per document
15 min
Annual salary of person doing the work
£40,000
You do it in-house
DIY
Total documents 600
Hours to complete 150 hrs
One morning a week, that's still 9.9 months
On-costs (NI, pension 30%) included
TOTAL STAFF COST £4,333
VS
PolicyEase does it
DONE
Your time on the project ~2 hrs
Level 1 fixed price £665
Delivery time 2 weeks
Hidden fees None
YOU SAVE
plus 148 hrs back for running the practice
£3,668
See our packages→

Calculations include 30% employer on-costs. Based on a 37.5-hour working week.

WHY POLICYEASE

We eliminate the policy headache so you can manage the practice.

Not document compliance. The work doesn't disappear — it just stops being yours.

95%
Cut review time
Save valuable management time
Free up dozens of hours previously absorbed by document admin. Our specialists handle the personalisation — you handle the practice.
Organised
Topic categories
Expert organisation, from day one
Your documents arrive in a structured system, grouped by topic and properly tagged. No more hunting through disorganised folders under inspection pressure.
CQC
Inspection-ready
Built for how inspectors actually work
Our personalisation follows the evidence CQC inspectors look for — responsible officers named, review dates set, version history clear.
£0.95
Per document
Transparent, affordable pricing
Less than a pound per document for a complete, professional library. Fixed price, no retainer, no hidden fees — just the work done properly.
PRICING

Clear packages. Fixed price.

Pick the level your practice actually needs. Most start at Level 1 — and once they see the difference, they don't go back to DIY.

LEVEL 1
Policy Refresh
£665 one-off
Full library personalised and delivered in 2 weeks
Buy now →
WHAT'S INCLUDED
  • Core personalisation & setup
  • Full 600+ documents updated
  • Responsible officer details inserted
  • Practice details personalised throughout
  • Provider branding removed
  • Formatting tidy-up applied
  • Review dates and footer updated
  • Documents grouped & delivered by topic
  • Master document list included
  • GDPR-compliant handling
MOST POPULAR
LEVEL 2
Governance & Assurance
£725 / year
£55/mo on a 2-year contract
Talk to us →
WHAT'S INCLUDED
  • Everything in Level 1, plus:
  • Ongoing monitoring & governance
  • Documents uploaded to your platform
  • Full annual library refresh
  • Monthly review of provider releases
  • RAG-rated monthly summary report
  • Essential changes flagged for action
  • Structured review log — ready for inspection
LEVEL 3
Infrastructure & Embedding
Custom
For multi-site practices and PCNs
Request a quote →
WHAT'S INCLUDED
  • Everything in Level 2, plus:
  • Staff-friendly policy summaries
  • Policy rollout and embedding support
  • Staff engagement programme
  • Training needs analysis report
  • Post-engagement feedback loop
  • Multi-site coordination

Clients must hold an active subscription with a recognised UK policy provider. · All prices exclude VAT.

FAQ

The questions practice managers ask first.

Can't find your answer? We reply within one working day.

No — we're fully independent. We work with documents you already license from Practice Index, Clarity TeamNet, Ockham Healthcare, GP TeamNet and others. We don't sell policies; we tailor yours.
Personalisation means inserting your practice details, responsible officers, review dates and branding into an existing template. Customisation means rewriting the policy itself — that's a bespoke job we don't take on. If you need a policy authored from scratch, we'll point you in the right direction.
Yes. You must hold an active subscription with a recognised UK GP policy provider. We personalise what they supply — we don't license or resell their content.
You give us access to your provider library and join a short briefing call (usually 30 minutes). We strip provider branding, insert your practice details and responsible officers, fix formatting, set review dates, and group documents by topic. Two weeks later, you receive the full pack — ready to upload and use.
All 600+ standard practice documents — clinical, governance, HR, IT, information governance, safeguarding, premises. If it's in your provider library, we can personalise it.
Two weeks for a Level 1 refresh, from the briefing call to final delivery. Faster on request — see below.
Yes. We offer a 5–7 working day expedited service at a surcharge. Useful if you have an inspection date already booked — contact us to discuss.
Yes. We send a redacted sample pack on request — so you can see exactly what you're buying before you sign anything.
Yes — included from Level 2. We upload directly to Practice Index Hub or Clarity TeamNet, properly tagged and organised by topic.
At Level 2, we monitor monthly provider releases and flag essential changes in a RAG-rated summary. At Level 3, we also support staff engagement and embed the changes across your team.
No — that's outside our scope. We personalise; we don't author. If you need original policy writing, we can suggest specialist providers.
Use the contact form below, book a 15-minute call via our calendar, or email hello@policyease.co.uk. We reply within one working day.
WHAT CLIENTS SAY

What do Practice managers say about us.

"I was willing to pay for the service out of my own pocket. That says it all.”

— Practice Manager, Greater Manchester

"This has saved me an enormous amount of time. It's taken a huge job off my plate and I'd happily use PolicyEase again."

— Practice Manager, Birmingham

"Worth every penny for the time it's saved me. I just didn't have the time to do this properly myself."

— Practice Manager, Leeds

"Straightforward and exactly what we needed. No fuss."

— Practice Manager, Bolton

"Clear, professional, and the turnaround was quicker than I expected."

— Practice Manager, London

"It's the first time our policies have felt under control. Genuinely."

— Business Manager, Greater Manchester
BOOK A CALL

Fifteen minutes. No sales pitch.

Tell us your provider, your practice size, and when your next inspection horizon is. We'll tell you which level fits and give you a quote on the call. If we're not the right fit, we'll say so.

  • Honest scope — confirmed on the first call
  • Sample pack sent within 2 working days
  • Fixed price, no hidden costs, no ongoing retainer
Send us a message